Meetings & Committees

Coalition Membership Meetings

All are invited to join us in working toward solutions to homelessness in Deschutes, Jefferson, and Crook counties and, the Confederated Tribes of Warm Springs.  At our meetings, you will learn about current issues and work being done, meet with representatives from agencies who provide services for people experiencing homelessness, and discover ways you can join in and help coordinate with stakeholders working to find solutions to homelessness in Central Oregon.

Coalition membership meetings are open to everyone and currently held via Zoom at 8:00 am on the first Friday of each month*.

Access to the virtual meeting Zoom link  is distributed via our monthly e-newsletter. 

2022 HLC meeting dates

  • January 7- Point in Time Count Training
  • February 4
  • March 4
  • April 1
  • May 6- PIT Data Presentation
  • June 3
  • no July meeting
  • August 5
  • September 2–> Moving to September 9 due to Labor Day Weekend.
  • October 7
  • November 4
  • December 2

 

Continuum of Care board meetings begin at 9:30 am following general membership and are also open to the public (link is provided upon request). If you would like to get involved or have any questions about HLC, please contact: info@cohomeless.org

 

Committees

Committees are an important part of the Continuum’s work. The CoC Board can adopt new committees and disband existing committees. CoC Board members, CoC general members, and members of the community may participate as committee members. Currently chartered committees are listed below.

Grants Committee

The grants committee supports the HUD annual funding process and drives training and technical assistance needs for the CoC. Committee members will meet regularly and work closely with the Collaborative Applicant and Lead Agency for the CoC, NeighborImpact. This committee will help manage all aspects of the application including managing the grant prioritization subcommittee made up of community members who are not applicants for the funding cycle.

The CoC Grant Prioritization Subcommittee consists of individuals in the community who have interest in the Continuum of Care process but whose agencies are not applicants for the HUD CoC funding cycle.

This committee will review community unmet needs, solicit proposals, establish funding priorities, conduct a thorough review of applications to assure accurate and strong applications, organize and facilitate the grant application review and scoring process, and rank the applications according to the results of those reviews.

Annually, during the CoC grant renewal process, the CoC Lead Agency will ask the CoC board to set and approve funding priorities. Currently, those priorities are:

  1. Permanent Supportive Housing
  2. Rapid Re-housing

Learn more about the annual funding competition here.

Contact grants@cohomeless.org  for more information or to join the committee. 

Street Outreach Committee

The Street Outreach Committee coordinated regional outreach to individuals experiencing unsheltered homelessness.

This group also oversees the work of the annual sheltered and unsheltered Point-in-Time (PIT) Count in compliance with HUD requirements.

Learn more about the Point-in-Time Count

Click here to view the HLC Outreach Policies and Procedure

 Contact info@cohomeless.org  for more information or to join the committee. 

Coordinated Entry Committee

The Coordinated Entry Committee leads the design of the Coordinated Entry System. This committee will oversee implementation, perform outreach and educate agencies about the system. This committee will develop and implement an assessment tool, and evaluate its effectiveness. This committee will also develop necessary policies and procedures that ensure the implementation of a housing and service system within Central Oregon that meets the needs of homeless individuals (including unaccompanied youth) and families. The system will encompass outreach, engagement and assessment; encompass shelter, housing and supportive services, and prevention strategies.

Learn more about coordinated Entry

Contact ewilson@jbarj.org for more information or to join the committee. 

Shelter Committee

The Shelter Committee brings together Emergency Cold Weather and Year Round shelter staff and volunteers and provides an on-going opportunity to network, share resources and policies, and coordinate services across the region. The Committee will compile statistics on use and look for gaps in service.

Contact Tara@bethleheminn.org  for more information or to join the committee. 

 

Community Engagement Committee

This committee will help bridge the gap between the ‘housed’ and ‘unhoused’ of our community through community awareness. This includes developing community education materials, storytelling, promoting available training opportunities and alerting the community to local actions benefitting from community engagement.

Contact Morgan, mschmidt@bendfp.org for more information or to join the committee. 

HMIS Committee

HLC’s HMIS Committee includes representatives from Crook, Deschutes, and Jefferson counties, one large agency, one medium-sized agency and one small agency.  The HMIS Specialist leads the committee. The primary role of this committee is to guide policy decisions for the HMIS program. This committee will be responsible for providing input into the overall HMIS structure and assist in reviewing existing policies and procedures, as well as recommending additional items as needed, based on HUD’s HMIS Data Standards, local needs to include both HUD-funded and non-HUD-funded agencies.  The HMIS Support Committee will convene subcommittees as needed, which will report back to the HMIS Support Committee recommendations for action.  The HMIS Support Committee meetings are currently suspended until a new HMIS staff is hired.

Learn more about the Homeless Management Information System

Contact HMIS@neighborimpact.org for more information or to join the committee.